ÌÇÐÄVlog

Admissions and Transitions Assistant

37.5 hours per week with a 30 minute lunch break | Core hours are 8am - 4pm however some flexibility is required 

12-month Fixed-term Contract

About the role

To support the Admissions and Transition team with administration support, answering phone calls, helping to coordinate events, preparing new pupil packs and responding to emails.

This role is school based, full time, for a fixed term period of 12 months with the potential to become permanent. The post holder should expect to be based in school. Hybrid working may be possible during the school closure periods with the agreement of the Head of Admissions and Interventions.

Duties & Responsibilities

Admissions process:

• Provide support to the Head of Admissions and wider Admissions and Transition team in relation to the admissions process. This may include but is not limited to:

  • Helping to co-ordinate open events, induction mornings, taster days, transition events and assisting at the events as required

  • Preparing and facilitating baseline assessment and distributing information to relevant staff members

  • Arranging assessment calls with schools, parents, therapists and other professionals

  • Monitoring queries from overseas applicants and maintaining notes of any visa requirements

  • Preparing information packs for new starters and their parents

• Ensure the admissions inbox is organised and emails are transferred to the appropriate member of the admissions team.

• Be a point of contact for prospective parents in relation to admissions and transition queries.

• Coordinate and help to lead school tours for prospective pupils and professionals.

• Maintain accurate data collection and monitoring for admissions and transition processes.

• Ensure accurate admissions information is collated and kept up to date on the school MIS

• Provide general administrative support to the department

• Liaise with the local authority within statutory time frames in relation to EHCP consultations

Transition process

• Arrange transition meetings with parents

• Maintain accurate and confidential records related to admissions and transitions, ensuring compliance with GDPR and school policies.

• Be responsible for ensuring uniform is arranged for new pupils and ensure there is uniform stock on site.

• Ensure a smooth transfer of documents from the previous school to Leith Hill School

All staff are expected to:

• Support the school’s mission by taking on additional duties or projects as assigned, adapting to the needs of the school community.

• Promote equality, inclusion and diversity, acknowledging individual differences and uphold the rights and responsibilities of our pupils and staff and challenging any discriminatory practice.

• Follow all Leith Hill School policies and procedures and uphold the school’s ‘value based’ approach towards its community.

• Do everything possible to protect our pupils from any form of abuse from staff, visitors or each other and ensure staff follow the School’s Safeguarding & Child Protection Policy.

• Attend all training as required, also to contribute to training delivery to colleagues/staff as directed.

• Undertake such other duties that are required by the senior leadership team.

Why Leith Hill School?

Leith Hill School offers more than just a job — it’s a chance to grow, collaborate, and innovate in a dynamic educational setting. As part of the Cavendish Education family of schools, we’re proud to offer:

A nurturing and inclusive environment where staff feel valued and empowered.

A commitment to continuous professional development, with plenty of opportunities to expand your skills.

A culture that encourages creativity, teamwork, and fresh ideas.

Daily collaboration with other SEN schools in our network, promoting shared learning and support.

A free daily shuttle service from Dorking Station, making your commute easier and stress-free.

Breakfast and lunch provided during term time.

EAP and wellbeing initiatives.

A comprehensive induction package to support transition from mainstream to specialist.

Be Part of Something Special

If you’re looking to take your next step in a school where innovation, compassion, and community come together, Leith Hill School could be your perfect fit.

In line with our commitment to safer recruitment, candidates will be asked to complete a full application form. Please note, we reserve the right to interview and appoint early.

Interviews will take place in person, at our school.

Leith Hill School is part of Cavendish Education, a family of independent day and boarding schools. The school is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the DBS.