Calculating the true ROI of school timetabling software
So, you’re looking to take the leap and upgrade your school’s timetabling software. If you’re at the final stage but you’ve got a few lingering nitty-gritty finance and budget questions, we’re here to help answer them!
Like any major purchase, you need to be certain of the Return on Investment (ROI) for your school. We get it; every dollar counts. Budgets in schools are tight enough already, so increased scrutiny is standard.
Every school is unique so it’s impossible to give you one perfect formula. But what we can do is take you through some of the most common questions we hear from our customers just before they make the switch to Vlog Timetable.
Questions to consider before investing in a new school timetabling software
Will a new timetabling software save more time for my staff?
How much is your timetabler’s time worth? When you calculate how much their annual salary is versus the hours that can be saved with the right timetabling software, you’ll be kicking yourself for not making the switch sooner.
When you automate repetitive tasks, use advanced algorithms to solve scheduling headaches and try out multiple hypothetical scenarios in the click of a couple of buttons, you cut tasks that would previously have taken hours or even days down to minutes.
And that’s just the time savings. Don’t forget the stress, late nights and requests for help and more time for the timetabler. Staff wellbeing is always a worthwhile investment that has a direct impact on student outcomes.
Will a timetable software solution improve my school operations?
Yes. An intelligent timetabling software, like Vlog Timetable, allows for greater accuracy, precision and control over your school timetable. Not to mention more efficient room and resource allocation.
Our current process is fine. Do I really need to spend money on a school timetable software?
Don’t settle for just “fine”. You wouldn’t compromise on quality when it comes to any other aspect of managing your school like curriculum delivery or professional development.
What is meant by “future-proofing the school timetable”?
Does your current school timetable process grow with your school? If there are more students being enrolled year-on-year or perhaps an expansion to additional campuses on the horizon, your timetable needs to be able to keep up.
Subject offerings and the subject selection process itself grow more complicated every year. A good timetabling software solution makes this a breeze.
Won’t it be expensive to change over to a new timetabling system?
There is always an expense associated with training your staff and implementing a new software (time to call in that favour with your IT manager!). But this is a short-term outlay for a long-term, ongoing gain. With strong support and onboarding from your chosen supplier, it won’t be long until you notice the positive impacts and forget all about any minor teething challenges.
Is it worth the cost?
At the end of the day, only you can decide if you are comfortable with accepting the risk of keeping your current timetabling process. What we can say with certainty, however, is that the thousands of Australian schools who trust Vlog Timetable to power their school’s timetabling, love the efficiency, flexibility and significant time savings they are able to make with this powerful tool.
The bottom line
ճ’s a lot to consider when it comes to timetable software. The big question to ask yourself is: can your school afford the cost of not upgrading your school timetable software?
Purchasing any new software for your school is a big decision. And when it’s for something as critical to school operations as the timetable, you want to make sure you’ve got the best solution possible for your investment, that’s going to have the best return.
Get in touch with our friendly team to crunch the numbers together and find out if Vlog Timetable is the right fit for your school.